Instructions in Excruciating Detail: Booking Shows Near You, or, Fan Power!

03/28/2010 at 10:13 pm | Posted in 49>50, How to this-or-that, News & Explanations | 4 Comments
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**NOTE: This is an awesome blog post, but it is out of date!  Instead, see this page for updated 2013 show booking notes!  The writing below is wonderful but also it is a historical document from early 2010.  New info:  https://mariancall.wordpress.com/booking-a-house-concert/**

This blog entry is your complete guide and FAQ to making a Marian Call concert happen in your area on the 49 to 50 tour.  Odds are I sent you here so we can make a show happen!  Below you can find links for the forms you’ll fill out and answers to a number of questions.  Please read the applicable sections before requesting a concert.

There are two kinds of shows: House Concerts and Venue Concerts.  House concerts I set up directly with you (even if they’re not at a house, or not at your house).  For venue concerts, such as cafés, bars, farmer’s markets, and music halls, I collect information about a venue that you think is really a perfect fit and has dates open, and I contact them myself (unless the manager happens to be your brother-in-law or something, in which case you introduce us).

If you get a mass e-mail or a contact from an minion of mine during the booking process, I hope you’ll pardon me.  This project is so huge and so exciting I need a little help and a little automation to manage it all.  But the good news is it makes it possible for me to meet you in person at sometime soon!

The bestest newest ever e-mail address for booking questions, which goes to me and my various helpers: mcminion42@gmail.com!!!!!

Use this e-mail address for booking questions and venue suggestions.  No need to cc mariancall@mac.com; all the mcminion42 messages are forwarded to me automatically, and I still read everything myself.  I might have a very cool helper answer some of it though.  Don’t worry, your personal information (home address particularly) is very very safe.

Applying for a House Concert:

If you want to host or set up a house concert (even if it’s not at a house), be sure you’ve read all about how I do house concerts and then follow the instructions here.

  1. Check my Public Google Calendar by clicking here [link disabled later] to see when I plan to be in your area, and what dates I already have scheduled gigs.  The schedule and map are flexible — until I have concerts anchoring me to this location and that (so don’t cry if you don’t see your city just yet).  You can ask for a date when I’m trying to be elsewhere; worst I can do is say no.  You’ll notice that later in the fall, i.e. farther east, I’m not sure which state comes in which order yet — gigs that get nailed down will determine my route. Also note: some days I will designate for “travel” or “rest” and those are unavailable.
  2. Choose a date or dates to request. If it’s way in the future when times are flexible, just pick something you like!  Know that for house concerts, Tuesdays, Wednesdays, Thursdays, and Sunday afternoons or evenings usually work just fine — and even more non-traditional times, like brunches or lunches, have worked in the past if you’re interested in something a little different.  If you’re looking for a date in, say, August, September, or October, know that we may have to hold out on nailing down the date on one show until I’ve confirmed a few others, etc. (events are very interconnected). So let me know if you have a time constraint, too, i.e. “I can do Thursdays but not Wednesdays,” or “I’ll be home this weekend but gone the next.” I deeply wish I could play in every town on Saturday night, but I can’t. I also wish I could play every day without resting, but I can’t do that either.  I’ll accommodate every request I can without running myself into the ground.  If I can’t play your town or your day, I’m sorry — hopefully I can come back!
  3. Gather information and make decisions about the kind of event you want to plan. Just figure out the basics — find out how many people you can fit (more than you think); if it’s not a house, make sure you can secure the space or find out if it costs anything; if it is a house, check to be sure that it’s yours, or that the neighbors won’t mind coming home to a big surprise.  Decide what kind of food you want to provide or coordinate, and whether kids will be welcome.  And actually count how many people you believe you can get to come from within your own social circle (I can provide more sometimes).  Decide whether you want a public or private event.  Feel free to ask  questions: mcminion42@gmail.com or, for quick questions, @mariancall on Twitter.
  4. ****Most important**** Fill out this Google form: [link now disabled]. This is how I can keep all of these requests organized and make the tour happen.  If you don’t have ALL the information, especially the optional stuff, don’t sweat it.  Though the more clearly you can visualize the event, the more likely I am to approve your date over someone else’s.  (But it’s not the LSAT.) Then e-mail me so I know there’s a new entry in the form. mariancall@mac.com
  5. If I can’t choose your proposed concert, I’d like to say in large, friendly letters: DON’T PANIC. I still love you, and I will nearly always provide you with a personal invite to another nearby show. Please don’t be bitter.  If you want to know what makes me choose some shows over others — larger house concerts will probably be better than small ones if they’re in the same area; public ones are usually preferable to private ones, so other fans can come; kids and pets have no influence on the yes or no vote, I just need to know about them; if you or your community can lodge me for free, you may have a slight advantage (though no lodging is not a dealbreaker); money overall is less important than connections — i.e. lots of people barely listening is worth less to me than just a few people really listening and caring.  Also, please don’t hold back because you think I’ll reject you — I’m happy to do small shows and out-of-the-way places if they fit into my schedule and you’re willing to bring some open ears to the event.
  6. If I do choose your concert: DON’T PANIC.  You may freak out about it sometimes, but trust me, when you look back you will find it was pretty easy.  And it will be really fun.  I’ll notify you, we’ll iron out the details and reserve the date, we’ll arrange a (very informal) contract, and I’ll equip you with what you need to set up/advertise/invite/manage RSVP’s and so on.

Explanations and disclaimers: The calendar and route are subject to change, because they must be.  The reality of such a large tour is that I may have to rearrange a date with you if my travel schedule changes (or my car breaks down).  I hope for no cancellations at all, but the universe will ultimately decide that.  So please be understanding and a little bit flexible.

If you’re offering lodging, that lodging will be for me and an accompanist (almost always a guy). We’re cool sharing a room but we don’t share beds. We’re also cool crashing on couches, air mattresses, cots, the floor, what have you.  Some accompanists are allergic to pets, so let me know in advance if you have them.

Let’s make it happen!

Recommending a Venue Near You:

If there’s a local cafe, restaurant, or music venue — or maybe a podcast or local radio station spot — that you think I should play, please, let me know about it!  It’s so hard to know which places are a good fit or locally loved when I’ve never been.  I may or may not hit them all on this tour, but I do want to know what venues I should be aiming for, and fan recommendations are the number one way I decide where to try to play.

  1. (same as above) If you want to recommend a specific date, Check my Public Google Calendar to see when I plan to be in your area, and what dates I already have scheduled gigs.  PLEASE check your venue’s website or calendar to make sure they have openings around that time before you send me pursuing them — if they’re already booked I’d hate to waste your time or mine.
  2. Not all venue recommendations require a date. So if it’s more a recommendation to file away for the future — or a radio station or podcast or another musician to work with — and not a specific concert for this tour, that’s ok.
  3. ****Most important**** E-mail Marian at mcminion42*at*gmail.com.  Let me know what the opportunity is like, and if you really want me to book a show there on this tour, please provide a date if you can and let me know you see this as a real, immediately possible event.  Let me know if you think you could bring people you know to it.  Otherwise I will probably file it away for reference and use it only if I need it, since this tour is mainly made possible through house concerts.
  4. Venues that might seem great but aren’t actually that useful: the premier venue in town, i.e. the Grand Ole Opry or Carnegie Hall. I’m unlikely to be able to play in the best spot in your city (yet).  Also, music festivals.  Folks are always inviting me to play at music and geek festivals, and I’d love to because they are FUN, but generally they aren’t the best use of my time.  I don’t make much money or connect with fans very well, the dates aren’t flexible, and I can’t take the time to keep track of all the different application processes.
  5. Venues I might like better than you think: bookstores, galleries, shops, radio stations, farmer’s markets, really good local open mics or showcases, cafes open to free lunchtime background music. 
  6. Really Good: connecting me with a local musician who does roughly what I do (someone making acoustic music full-time, touring, accessible to all audiences) to share a show.  I love to open for other artists, I love having other artists open for me, and I love to share the stage with locals.  Recommend a musician!

It’s really preposterous to attempt a tour of this size without a booking agent or full-time manager or promoter.  But you are already helping so much, and I’m hopeful your enthusiasm will only grow as this thing takes off.  I know mine is.  I can’t wait to hit the road again!  And I can’t wait to meet you or see you again.

I’ll be there soon — all my best,

Marian Call

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House Concerts 101

03/22/2010 at 10:25 am | Posted in How to this-or-that, Music, News & Explanations | 17 Comments
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**NOTE: This is an awesome blog post, but it is out of date!  Instead, see this page for updated 2013 show booking notes!  The writing below is wonderful but also it is a historical document from early 2010.  There’s an updated version that is very much the same.  New info:  https://mariancall.wordpress.com/booking-a-house-concert/**

My 2010 tour will consist primarily of house concerts. Yet most of my listeners have never attended a house concert. Even fewer have hosted.  So what’s the deal? Here’s the deal.

Let’s go back in time, back to the millenia before television brought Mick Jagger at halftime into your living room through a glowy blue box.  If you wanted live music, you had to make it happen in your own house, yard, church, pub, temple, piazza, or outhouse.  The best modern equivalent is a house concert.  I’m not saying those old days were better, but I am saying it’s probably been too long since you’ve listened to fantastic music up close and live in a quiet environment — that’s a transformative experience.  It’s way different than going out, way different than listening to MP3’s, way different than anything the glowy blue box can bring you.  And you still make it happen.

I’ve played dozens and dozens of house concerts now, and 90% of them were with hosts who had never organized a house concert before.  So don’t say you can’t do it — you can!  It’s entirely simple, cheap for everyone, friendly, fun, environmentally smart, economically smart — and the food and alcohol are way better and cheaper than what you get going out.

How does it work? You contact an artist, set a date, get them your address, invite your friends by e-mail and take RSVP’s, plan for food or drinks (if you want to), and then I show up, set up my gear, and play for you!

Things prospective house concert hosts ALWAYS say to me:

  • “I’d love to, but my house is too small.” EVERY host says this at first. No, it’s not. I’ve done house concerts for 5 people in a tiny cabin in Alaska and for 25 in an even smaller crowded standing-room-only flat in Hollywood, with everyone shoulder-to-shoulder.  I’ve even played a dorm room.  Your house can fit way more people than you think.
  • “I’ve never done anything like that before.” You probably have.  Take any kind of house party you can think of — a drunken BYOB bash, a child-friendly family potluck, a birthday party with presents, a backyard BBQ, a fancy wine and cheese event — and just imagine that the theme of the afternoon/evening is music.  The artist (me) will provide absolutely everything related to the music part of the show; all you do is put on a very normal party, invite people, set out drinks, and wait for all of us to show up.
  • “I don’t know if I want strangers in my house.” No need to have any (besides me).  You can have a private event, just for your friends and family.  Or you can host it at a local community center, school, place of worship, park, swimming pool — anywhere!  People get all sorts of creative, using these concerts for fundraisers, community events, conventions, kids’ time, etc.  The host sets the parameters.
  • “It will take so much time!” Well, it can, but it doesn’t have to.  I’ve played some elaborate, carefully coordinated house concerts, and some that the hosts just let happen. Potlucks and BBQ’s, especially, are low-to-no maintenance and take only a few e-mails to coordinate.  To get everything you need to compose the invitation and promote the show, see the “Publicity Tools” tab above.
  • “My place is a mess.” Everyone says this, and everyone is lying.  By the time I arrive you’ve usually scrambled for thirty minutes and made it look lovely.  (If you need an excuse to clean up, this would be it…)
  • “You can’t come to my town, I’m out of the way.” People who contact me and ask nicely usually get me to come sooner or later.  If you’re out of the way, just guarantee me a certain number of people in attendance, or a certain amount of money (surprisingly little) and I’ll make it happen.  As long as I don’t lose money coming to your town, I will probably be game!
  • “Wow, that was amazing and special and unforgettable. And it was so much easier than I thought!” I hear this Every. Single. Time.

Most hosts and guests are thrilled by their first house concert.  Get out to one in your area if you want an idea of how they go!  There are lots of normal folks like you beginning to host monthly or quarterly concerts because they’ve found it’s so easy, fun, and memorable.  Artists love to be asked to do house concerts — after the bars-and-cafes grind, they’re a pleasure.  Your favorite local artist would probably be thrilled to play one for you.  Why not ask?  Ask me anytime: visit this blog entry to actually request a concert, or e-mail mcminion42@gmail.com to ask questions.*

Answers to FAQ’s are below if you’re thinking of hosting. If you’ve hosted or attended a house concert before, do leave your thoughts in the comments!

– What do I need to provide? Just some comfortable space where people can stand or sit and mingle, and later listen attentively to music.  Consider what your sort of crowd would be comfortable with.  You also need to provide at least some of the people — most house concerts are populated by the host’s friend and social circle, though occasionally one will be promoted as a public event and I will invite other fans to RSVP.

– What’s the food and drink situation? This is completely up to you.  I’ve played at fully catered gourmet dinners, potlucks, barbecues, desserts, wine tastings, and even afternoon or late evening events which had no real food — only beverages and cookies. Anything goes, as long as your guests are prepared for what to bring and what will be available.

– How does the event flow? Usually the event starts with about forty-five minutes to an hour of mingling and food and drink.  When the moment feels right (or right on the clock, however you like it) you invite people to claim their space for the show, and I begin performing.  I usually do two forty-five minute sets with a break (so as not to wear down guests’ attention span.  I am very generous with my tunes;  if folks are engaged I’ll go as long as the audience likes and do any and every request I can).  During the show at some point, I invite people to give money, usually $10-15, and/or buy CD’s, and I leave it at that.  The host can keep their hands clean of the money business for the most part; I’m used to doing it myself.  After the show people mingle some more, in varying stages of sobriety, sometimes staying all night and sometimes going home right away.  When everyone’s gone usually you and I crack one last beer or heat one last cup of tea and sigh and chat about how fun the evening was.  Then I drive away (or sleep on your couch, depending) and provided your guests are the good kind, you’re left with minimal mess.

– How do I promote the event?  Do I have to post my personal information on the internet? You can make your event private — only for people you know — or public.  If it’s public, I will advertise it, but I will not post your name or address on the web unless you ask me to.  Usually prospective guests can get the address in exchange for a firm RSVP by e-mail.  (And my fans are awesome people that you’d want to meet anyway.)  To get the word out, e-mail invites and a Facebook event usually do the trick; some folks use a service like evite, but I’ve almost never seen that go very well.  The very best promotion in the world is word of mouth. If you’re excited, your friends will be too.  I’m happy to help with a free MP3 for invitees, plus all the links and photos and posters you could want — or a spiffy e-mail/web invite like the one below.  Plus I’m happy to give you CD’s and bonus things.  House Concert hosts get Marian Call perks of all kinds — just ask!

UPDATED: for help writing an invitation or get official images, posters, etc., just click on the tab at the top of this page called “Publicity Tools.” Everything you need is there (scroll down to the bottom).

Things it’s important to clarify when you invite people: 1) this will be a house concert, not a house party, and the music is the feature event; 2) bring your own (chair, food, beer, kids, whatever they should bring, as people want to know); 3) whether kids are welcome, and if they are, whether childcare will be provided.

– What about the *gulp* money? Awkward… I understand completely. Asking guests for $$ is awful. If you mention it up front, in the e-mail invitation, it’s actually less awkward — and if you leave a basket at the door, instead of passing the hat, again, less awkward.  People don’t like letting other people watch them pay.  A good way to phrase the invitation is to say there’s a “$10-15 per person recommended donation for the artist, pay-as-you-can.” I’ll reinforce that with a friendly announcement that I’m used to making.  I never begrudge folks coming and not paying, or paying less than $10.  But I do have to make ends meet.  So the idea is to prepare guests for what to expect before you’re speaking to them in person.  I don’t require a minimum guarantee, unless I’m flying far afield, but if you think you might have less than 12-15 people, it’s good to tell me that directly, since that may affect what other shows I look for in the area or what date I book with you.

– Can I really do this? Absolutely!  And to paraphrase most of my house concert hosts from around the country, it’s a fantastic and memorable and [insert many glowing adjectives here] experience.  You’ll be so glad you did.  So will I.  I’m proud of you!

*To inquire about booking a house concert with me, visit this blog entry and follow the instructions.  I don’t respond to Facebook or Myspace booking requests, nor Twitter DM’s; it’s not official booking business ’til it’s in my real inbox at mcminion42@gmail.com.  Also: you may hear from an assistant of mine sometimes, but rest assured I’m overseeing all correspondence that goes on.

House Concert InvitePhoto by Brian Adams. http://baphotos.com or http://flickr.com/brianadams.

P.S.: this is an old invite for a show in 2009.  But don’t worry Arizona, I’ll be visiting you in June!

***Update, by request: you can see my rough calendar dates on this Google calendar or at http://mariancall.com/tour.php.  If you want me to come visit, tell some friends about me!***

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